4CGLAD Board Meeting Minutes

MEETING MINUTES

KATHY/ Welcome, introduction of board members
There were approximately 30 people in attendance for the meeting.

I.  GREG / 4cGLAD Outreach Overview
    Greg summarized 4cGLAD’s involvement in the community. Following
    are some of the areas of outreach. Help was solicited from community
    members who have interest in learning more about any of these
    activities.

1. PRISM, Safe Zones, GSA, county, city, state, ManReach, WestCap (AIDS/HIV testing), Out on the Colorado Plateau, other community organizations (UNITY Project)
2. 4cGLAD website, GLADline, Yahoo group
3. Happy Hour
4. Instinct Magazine

 
II.  DIANE/ Events for 2008
     Diane reviewed confirmed and potential events for 2008. (see below.
     confirmed events in BOLD.)  Dawn H.  raised idea of a “spring fling”
     dance. Will E. proposed a prom.
    Planning group trips to Denver or ABQ Pride was discussed.

1. Valentine’s Dance                2/16               
2. 4cGLAD Pride Picnic           5/31               
3. ABQ Pride                             6/21-22          
4. Relay for Life (cancer walk)  6/20               
5. DEN  Pride                            6/21-22          
6. Campout                               7/16-20         
7. Halloween Dance                11/1               
8. AIDS Benefit                       11/8              
9. New Year’s Eve dance          12/31             

    
     The point was made that the board has its hands full with existing
    events, so any new 4cGLAD events will need leaders and volunteers
    to step up to make them happen. Diane B. volunteered to coordinate the
    4cGLAD Relay for Life team.  Kim F. volunteered to coordinate a 4cGLAD
    Habitat for Humanity volunteer day.
    
III.  DIANE/ Goals for 2008
      Diane discussed 4cGLAD’s goals for the new year (below) and asked
      for group input. Many expressed a desire for 4cGLAD to be more visible
     in the community.  Nico B. discussed the Out on the Colorado Plateau
     queer symposium planned for April and the opportunities for
      involvement.   4cGLAD would like to see more members become
      involved with projects and events and invited people to
      contact board members if interested.

1. Activity with city, county, state, GSA
2. More outreach to LGBTQ groups

       Other communities like Pagosa, Cortez, Mancos, Native Americans, etc
       Activities for different age groups

1. Community Service Projects

       Habitat for Humanity
       GSA support
       Manna Soup Kitchen
       Women’s Resource Center

IV.  RICHARD/ Financials Overview
      Richard discussed balances on the three accounts managed by
      4cGLAD. The account that keeps the group operational has very
     low funds so fundraising was then discussed.  Efforts to generate
     new memberships and solicit membership renewals will be stepped
    up in 2008. Sabine F. agreed to do grant writing if others would agree
    to research grant opportunities. Dawn H. and Kathy P. agreed to
   research grant opportunities.  Others experienced in grant writing were
    encouraged to help. Diane B. recommended 50/50 raffles as an easy-to-
    implement fundraiser at dances and other events. The idea of a golf
    event as a fundraiser was raised.  

1. State of the 4cGLAD accounts (4cGLAD, AIDS, Safe School), debts, etc.
2. Income opportunities

       Memberships – new / renewals
       Fundraising
       Donations
       Grants
       Dances

V.  GREG/ Board Positions
      Carol S. expressed interest in the open Treasurer position. Greg
      invited others to express interest in other board positions.

1. Introduce positions available
2. Talk to us after meeting to express interest

VI.  DIANE/ Volunteers
      Diane encouraged short-term involvement for those members who
      cannot make a year-long board position commitment. Volunteer
      opportunities will be posted on the 4cGLAD Yahoo message board.

VII.  Close meeting
        Meeting was closed.  The pot luck was delicious!  Thank you to
        Kathleen B. who read some of her moving poetry for us.

SUNDAY, JUNE 12, 2005
Call to order: 3:00PM
Members present:  Greg, Richard, Glenn, Kathy (quorum reached)
Guests present:  Mark, John

Items of business:
CampOut update:  due to high water and beach erosion camping has been severely curtailed at Arboles Point therefore only 24 people will be allowed to use the camping area there.  Board action:  Unanimous decision to move the CampOut to McPhee Reservoir, Dolores, Co., House Creek Campground, BASS group area.  Group area booked for July 21,22,23,24………confirmed.

LifeLine:  Second edition coming with an emphasis on Membership.  $35/Person  $50/Family

Halloween Dance:  Confirmed venue and date.  Bistro 701, Durango, Co., Saturday, October 29, 2005.  No venue rental.  Attendance: door revenue:4cGLAD  Bar: Bistro 701

4cGLAD announcements will now be included in “Heart of the Herald” on a rotating basis in the Durango Herald
Please advise “gay-friendly” businesses that our new website has a special page for their business ads

SATURDAY MAY 7, 2005
Call to order: 10:00 AM

Old business:
Status reports of both bank accounts.
$550 matching funds grant for Aids
Benefit donation
Board minutes needed to facilitate signature cards for both accounts.

Current Board Members:
Greg Weiss - Chairperson
Glenn Stoltenberg - Secretary
Richard Baker - Treasurer
Sandy Cooper - Social Activities
Kathy Patterson - Fund raising
Michael Telles - Member
Stephen Harman - Member

Volunteers that need our help and support:
Mark Weichmann Aids Benefit
Jim Batchelder: Website design and upkeep

Calendar events: June 4 Annual Picnic
June 11 Albuquerque Pride
June 12 Board Meeting (Scott/Glenn’s house Farmington)
June 25 Denver Pride
July 9 Flea Market Fundraiser
***to book space 505-325-3129
July 22-25 Annual Campout Arboles Point, Navajo Lake
***Sandy instructed to book ASAP
Oct. 29 Halloween Dance Bistro 701, Durango, CO
Nov. 12 AIDS Benefit Durango Arts Center

Motion to adjourn: Michael Telles 11:45

BOARD MINUTES
MEETING NOV. 17, 2006

Meeting called to order at 5:45 PM
Members present: Greg Weiss
Glenn Stoltenberg
Richard Baker
Sandy Cooper
Kathy Patterson
Michael Telles
Stephen Harmon absent
A. Financial Statement
Current balance: $2318.66
Halloween Dance: $900 after bills
Safe School Coalition: $4000
Aids Benefit: 12,000
Seed Money for 2007 Benefit: $1800
Greg will be checking into the possibility of an educational scholarship for a local student facing harassment
Status of the 501C3 tax exempt/non profit
Change of status for board members and the accounts access:
Remove the following board members from the accounts: Mike Telles
Sandy Thornton-Cooper
Add the following board members to the accounts: Greg Weiss
Kathy Patterson
Board action: unanimous approval

B. Events
1. December 1, Friday World Aids Day-Fort Lewis College, PRISM candle light ceremony
2. December 9, Saturday Mesa Verde Luminaries Drive, Rich Millard
3. December 16, Saturday, 4cGLAD annual Christmas Party, Farmington, 4 until over
4. December 31, Sunday, New Years Eve Dance, Arts Center Durango, 9-1
5. January 20, Saturday, Annual Board Meeting, Durango Recreational Center(25th & Main)
6. February 17, Saturday, Valentine’s Dance, Strater Hotel, 8-1
7. March, Saturday, Potluck/Soak, Pagosa Springs
8. May 19, Saturday, Annual 4cGLAD Picnic, Junction Creek, Noon-??
9. June 9, Saturday, Relay For Life, Fort Lewis College
10. July 18-22, Wednesday thru Sunday, Annual 4cGLAD Campout, House Creek Campground(BASS Group area) McPhee Reservoir
11. October 27, Saturday, Halloween Dance, Strater Hotel, 8-1
12. Aids Benefit……rebooking, Kathy

Board action: unanimous approval

C. Fund raising
1. Drag show, Strater Hotel Theater
2. Membership: New fees, $20(single) $30(couples) still have member benefit of ½ price for 4cGLAD dances

Board action: unanimous approval

D. Other issues
1. Board term limits, one, two and three year staggered limits, addition to Board by-laws, Annual meeting

Meeting adjourned: 7:45

BOARD MINUTES
SATURDAY, DECEMBER 16, 2006

Board Members present:

Greg Weiss
Glenn Stoltenberg
Michael Telles
Kathy Patterson

Minutes for Nov. 17, 2006 read and approved

Board members resignations/replacement

Stephen Harmon…….relocated to another area - Board action, approved
Sandy Thornton-Cooper…….resigned - Board action, resignation accepted

Financial report:

4cGLAD acct: $1294.17
Safe Schools: $4,140.14
AIDS Benefit: $2,000.00

Outstanding bills:

Greg Weiss: $515.00
New Years Eve Dance: $400.00 (DJ/Decorations)
KDUR: $985.50
Board action: Report and expenditures approved

Annual Board Meeting:

January 20, 2007, Durango Recreational Center(25th $ Main) 1PM ALL interested parties are URGED to attend

Events:

December 25th Manna Soup Kitchen 8:30-11:30 AM
December 29th Happy Hour Lost Dog Saloon 5:30 PM
December 31st New Years Eve Dance, Durango Arts Center 9PM-1AM
Jan. 5th Happy Hour, Lost Dog 5:30 PM
Jan 12th Happy Hour, Lost Dog 5:30 PM
Jan 19th Happy Hour 5:30 PM
Jan 20th $cGLAD Annual Board Mtg. Durango Recreational Center 1:00PM
Feb. 17th Valentine’s Dance Strater Hotel, Diamond Circle Theater 8PM-1AM
Mar. 24th Pagosa Springs “Soak and Potluck” Host Needed
April 21st Benefit Drag Show (tentative)Volunteers and acts needed
May 19th Annual 4cGLAD Pride Picnic Junction Creek Campground 12Noon-10PM
June 9th Relay for Life-Cancer Walk Ft. Lewis College
July 18th-22nd Annual 4cGLAD CampOut McPhee Reservoir Housecreek Campground
Oct 27th Halloween Dance Strater Hotel Diamond Circle Theater
Nov 3rd AIDS, Comfort and Support Gala Dinner and Dance Durango Arts Center

Board action: Calendar approved

Adjourned 4PM